Vivage - Accounts Payable Associate/Receptionist - Green House
Vivage Senior Living is recognized as a national leader driving high quality service for seniors, their families, and our employees. "Vivage" means "celebrating aging" inspiring our focus to create innovative and customer-driven models filled with personalized and meaningful living experiences. We are a senior health care, solution driven company servicing 30+ facilities in the state of Colorado.
WHAT’S IN IT FOR YOU AS A VIVAGE EMPLOYEE?
Flexible working hours
Daily Pay Advance Option Available
Holiday Pay (when working on a major holiday)
Sick time pay accrual
Paid Time Off
Health, Dental, Vision, and More
OVERVIEW OF THE ROLE
The Receptionist is the face of the company as the first point of contact for anyone calling or visiting the communities. This person is responsible for welcoming visitors by greeting them, in person or on the telephone; answering or referring inquiries and maintaining employee and department directories. This role maintains security by following procedures; monitoring logbooks; issuing visitor badges. Also, encompasses administrative work such as maintaining files or spreadsheets. You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
The Account Payable Associate responsibility of your job position is to administer and perform, process and maintain accounts payable. Providing this service in an effective and efficient manner will ensure that municipal finances are accurate and up to date, and vendors and suppliers are paid within established time limits. Also responsible for providing financial and administrative support in order to ensure effective, efficient and accurate financial and administrative operations following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
Greet guests in person or by telephone
Handle company questions or information inquiries about the facility
Answer, forward, and screen phone calls
Accept deliveries such as of packages certified and registered mail
Send out interoffice communications
Keep front desk tidy and presentable with all necessary materials
Sort and distribute company mail
Assist with copying, faxing and taking notes
Receive and verify invoices for goods and services
Verify that transactions comply with financial policies and procedures
Obtain and maintain vendor W-9 files
Prepare and submit 1099’s annually
Oversight of spend down sheets with PPD's (Per Patient Day)
Prepare batches of invoices for data entry
Review invoice coding for accuracy and compliance with cost report guidelines
Process and verify payment of invoices on a timely basis
Reconcile vendor statements monthly
Maintain vendor files - alphabetically, by year
Print and distribute monthly Accounts Payable reports as required
Communicate with outside vendors, department managers, and corporate accountants
Provide oversight, reconciliation, and replenishment of Operating Petty Cash
Maintain and support a culture of compliance, ethics and integrity
Maintain confidentiality and rights of resident, family, employee, and facility information in compliance with PHI HIPAA policies and applicable regulations
Maintain safe work environment and exhibits safe work practices
Complete special projects as assigned
Supplement business office with internal controls, including but not limited to, physically making bank deposits and posting cash receipts
Perform all other duties, as assigned
Prepare meeting and training rooms
Schedule travel and meetings for leadership team
Assist colleagues with administrative tasks
Maintains files, spreadsheets, employee and department directories
THE MUST HAVES:
Must possess, as a minimum, a high school diploma or its equivalent. (AA Degree in Business Administration is preferred but not necessary.)
Must have basic computer knowledge.
Ability to pass a criminal background check as well as Colorado CAPS background check.
COVID Vaccine Required or Valid Exemption.
Must possess, as a minimum, a high school diploma or its equivalent
We we are an Equal Opportunity Employer
- Pay Type Hourly
- Employment Indicator Regular
- Min Hiring Rate $17.27
- Max Hiring Rate $21.32
- Required Education High School