Job Description

12136 W Bayaud Ave, Lakewood, CO 80228, USA Req #252
Wednesday, September 23, 2020

At Vivage, we’rerecognized as a national leader driving high quality service innovation forseniors and value for our investors. "Vivage" means "celebratingaging" inspiring our focus to create innovative and customer-driven modelsfilled with personalized and meaningful living experiences.

We are a senior healthcare, solution driven company which provides right care.. right place..righttime. Our Mission, Vision and Pillars of Commitment have come from ourcollective personal awareness and professional dedication to the importance ofeach person we serve, each employee we work with, and each business partner wehave. At Vivage we bridge today’s healthcare opportunities with innovativestrategies and solutions.


Engaging Culture - Competitive Pay - GrowthOpportunities - Great Benefits - Family Environment - Payactiv

Payroll Associate

The primary responsibility of the Payroll Associate is to administer and perform payroll functions to the facility following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities.   The Payroll Associate is delegated the administrative authority, responsibility, and accountability necessary for carrying out the assigned duties.


  • Establish and maintain confidential community payroll files in accordance with state and federal regulations

  • Process community PCNs each pay period

  • Verify pay amounts, hours of work, deductions, etc

  • Prepare manual checks as needed

  • Process and approve positive pay

  • Notify corporate employees (through the termination email list) of community terminations

  • Process garnishments and pay advances

  • Maintain deduction and authorization records for each employee

  • Submit payroll for processing within assigned time frames

  • Respond to community questions related to established payroll processes and procedures

  • Retain appropriate W-2 and W-4 Tax Records

  • Collaborate with HR to maintain ACA records in Paylocity

  • Review benefit and other pay deductions each pay period

  • Process and upload 401(k) contributions and loan deductions as needed

  • Prepare payroll reports as needed (including Quarterly Average Hours Reporting)

  • Process and provide monthly bank reconciliations to Accounting Department

  • Upload, verify and submit quarterly Payroll Based Journal (PBJ) data

  • Process timesheets and time edit forms for community HR employees on a timely basis

  • Provide employment and income verifications as needed

  • Work closely with internal customers to process payroll according to company policy

  • Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors

  • Complete special projects and other duties as requested


Relationship Building

Demonstrate friendliness and enthusiasm

Build relationships with all types of people

High energy and upbeat

Ability to foster teamwork

Client oriented


Ability to organize and prioritize 

Detail oriented and follow through

Self-starter and independent worker

Strategic Thinking

Solve problems effectively

Creative in coming up with options and solutions for efficiency


Ability to communicate clearly and effectively


  • Must have basic computer knowledge

  • Understanding of payroll and payroll tax laws 

  • Must maintain confidentiality and integrity

  • Must be knowledgeable of laws, regulations, and guidelines pertaining to nursing facility administrative procedures 

  •  Must demonstrate the knowledge and skills necessary to provide care appropriate to the age-related needs of the residents served

  • Must be knowledgeable of computer systems, system applications, and other office equipment


Education: Must possess, as a minimum, a high school diploma or GED (AA Degree in Business Administration preferred but not necessary)

Experience: 2 years of payroll experience preferred

Job training:  how long it usually takes to competently perform this job when the incumbent has the minimum knowledge, skills, and abilities, work experience and/or education:  up to 6 months


  • Majority of time spent in an office environment that is heated and/or air-conditioned  

  • Position requires some exposure to facilities, which involves exposure to health care environment

  • Works in all areas of the building

  • Communicates with personnel, facility staff, and other department supervisors

  • Moves intermittently during working hours 

  • Is subject to frequent interruptions

  • Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances

  • Works beyond normal duty hours, on weekends, and in other positions temporarily, when necessary and approved 

We are an Equal Opportunity Employer, Gender/Minority/Veterans/Disabled.

Other details

  • Pay Type Hourly
  • Employment Indicator Regular
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