Job Description

Arbor View, 7991 W 71st Ave, Arvada, Colorado, United States of America Req #989
Friday, November 6, 2020

Human Resources Coordinator

The HR Coordinator is responsible for performing HR-related duties on a professional level and works closely with the Vivage Senior HR management in supporting the HR function at the community. The position carries out responsibilities in the following functional areas: benefits, administration, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment, affirmative action and employment law compliance. 


Employee Relations/Legal/Compliance Duties:              50% time

  • Maintains personnel files in compliance with applicable legal requirements. 

  • Responsible for approving and tracking leaves of absence, FML, etc

  • Compiles EEO-1 report data annually; maintain other records, reports and logs to conform to EEO regulations

  • Handles employee relations counseling and exit interviewing

  • Keeps department directors informed of changes in personnel matters

  • Recommend new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed

  • May coordinate and monitor risk management and safety programs

  • Monitors Worker Compensation claims and coordinate work between employees and the insurance carrier

  • Ensure that the facility is in compliance with current applicable federal and state employment regulations regarding wages, overtime, work hours, workman’s/unemployment compensation etc

  • Maintains confidentiality of all pertinent employee information

  • Consult with department managers concerning the staffing of their departments, eliminating/correcting problem areas, and improvement of services; assist in determining departmental staffing

  • Interpret department policies and procedures to personnel, residents, visitors, etc

  • Provide public information (i.e., verification of employment, wages, etc) in accordance with current laws and community policy

Recruiting/Onboarding Duties:              30% time

  • Conducts new hire onboarding in conjunction with department leaders, including but not limited to: collecting new hire data and forms, reference checks, I-9 completion, PCN completion, file set up, orientation facilitation, background checks, review of personnel policies, procedures, payroll procedures, safety regulations, etc 

  • Facilitates the hiring process by coordinating job posting on the website, reviewing resumes, and performing telephone interviews and reference checks

  • Administers the compensation program; monitors the performance evaluation program and revises as necessary

Benefits & Payroll Processing Duties:                             10% time

  • Coordinates insurance enrollments and communicate with service providers and/or Vivage concerning routine administration of benefit plans; facilitates open enrollment meetings

  • Makes recommendations to the Administrator concerning wage and salary adjustments, hiring, terminations, transfers, etc

  • Manages the Payroll Based Journal requirements

  • May assist with payroll

  • Maintain employee information in online benefit and HRIS system

Development/Training/Performance Management:10% time

  • Develops department goals, objectives and systems

  • Develops departmental goals

  • Serve as a coach and mentor for supervisors and staff in other departments

  • Develop community specific policies

  • Supervise Human Resources Staff; conduct evaluations for HR staff; develop and approve work schedules for HR staff

  • Develop and facilitate community training

  • Attend required training offered by Vivage to stay abreast of changes

  • Perform all other duties as requested


Relationship Building

Have a caring attitude and sincere interest in others

Demonstrate friendliness and enthusiasm

Build relationships with all types of people


Communicate effectively



Ability to organize and prioritize 

Ability to exercise judgment and display understanding

Detail oriented and follow through

Strategic Thinking

Solve problems effectively

Creative in coming up with options and variety

Curiosity and desire to learn 


  • Must possess intermediate word processing and spreadsheet application skills 

  • General knowledge of the laws, regulations, and guidelines concerning personnel administration 

  • Knowledge of administrative practices and procedures, as well as laws, regulations and guidelines pertaining to employment law, wage and hour rules, labor relations, OSHA, privacy Act, etc

  • Must be knowledgeable of computer systems, system applications, and other office equipment 


Education: Bachelor’s degree in Human Resources or related business field required

Experience: 3 years HR exempt level experience required, HRIS and payroll experience preferred

Certification: SHRM-CP or PHR strongly preferred


  • Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility

  • Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met

  • Must be able to push, pull, move, and /or lift a maximum of 25 pounds

  • May be necessary to assist in the evacuation of residents during emergency situations


  • Works in all areas of the facility  

  • Moves intermittently during working hours 

  • Is subject to frequent interruptions 

  • Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances

  • Is subject to hostile and emotionally upset residents, family members, etc 

  • Communicates with the maintenance personnel, nursing staff, and other department supervisors 

  • Works beyond normal duty hours, on weekends, and in other positions temporarily, when necessary 

  • Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)

  • Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants. 

  • Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. 

  • May be subject to the handling of and exposure to hazardous chemicals 


Other details

  • Pay Type Hourly
  • Employment Indicator Regular
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