Job Description

Regent Park/Carriage House, 816 South Interocean Ave, Holyoke, Colorado, United States of America Req #140
Wednesday, September 9, 2020

At Vivage, we’rerecognized as a national leader driving high quality service innovation forseniors and value for our investors. "Vivage" means "celebratingaging" inspiring our focus to create innovative and customer-driven modelsfilled with personalized and meaningful living experiences.

We are a senior healthcare, solution driven company which provides right care.. right place..righttime. Our Mission, Vision and Pillars of Commitment have come from ourcollective personal awareness and professional dedication to the importance ofeach person we serve, each employee we work with, and each business partner wehave. At Vivage we bridge today’s healthcare opportunities with innovativestrategies and solutions.

THE ADVANTAGE OF WORKING WITH US

Engaging Culture - Competitive Pay - GrowthOpportunities - Great Benefits - Family Environment - Payactiv

Business Office Manager

The primary responsibility of your job position is to direct the overall administrative activities following current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are entrusted to assure that proper administrative procedures are maintained at all times.


KEY RESPONSIBILITIES:

Billing and Collections:                           30% time

  • Prepare financial and statistical reports, as directed

  • Prepare and mail monthly statements timely

  • Maintain electronic and hard copy billing records for all payer sources

  • Maintain Medicaid billing records for 5615’s - alphabetically, by year

  • Monitor and collect Accounts Receivables reporting delinquent accounts to the Nursing Home Administrator

  • Maintain and reconcile census daily and monthly in software

  • Record payments received to appropriate cash receipt journals

  • Post payments received to appropriate resident’s accounts

  • Prepare and mail monthly statements timely

  • Reconcile bank statements monthly 

  • Close AR software in accordance to Vivage time frame

  • Prepare financial and statistical reports, as directed

  • Oversight of Business Office document archives

  • Submit claims for all payer types accurately and timely in accordance to Vivage policy/protocol, and in compliance with all state and federal regulations

  • Implement written Vivage Policies and Procedures that govern the accounting functions of the facility

  • Participate in daily/weekly/monthly triple check process for Medicare and Managed Care resident claims


Medicaid Applications:              25% time

  •  Oversight work with technicians

  •  Monitor and track Medicaid Pending applications and re-determinations, assisting residents and families

Collaborative:             25% time 

  • Direct and coordinate the functions and activities of the business office

  • Involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances

  • Communicates effectively with facility staff and department supervisors

  • Works well with families, residents, peers and staff

  • Oversight of business office document archive 

  • Perform all other duties as assigned


Resident Trust Oversight:                       20% time

  • Provide oversight of Resident Trust account per regulations and company policy

  • Provide each resident with a quarterly accounting of funds managed by the facility

  • Comply with all State and Federal regulations


TALENT:

Executing

Self-directed, proactive, independent worker

Ability to organize and prioritize

Ability to exercise judgment and display understanding through application

Detail oriented and accurate follow through


Strategic Thinking

Solve problems effectively

Creative in coming up with options and variety

Able to ask great questions

Curiosity and desire to learn

Analytical


Relationship Building

Demonstrate friendliness and enthusiasm

Build and manage relationships with all types of people

Ability to foster teamwork


Influencing

Communicates clearly and effectively


SKILLS AND KNOWLEDGE:

Skills: Google and Microsoft operating platforms

Knowledge: Laws, regulations, and guidelines pertaining to hospital and nursing facility administrative procedures; Medicare, Medicaid and insurance processes


EDUCATION AND EXPERIENCE:

Education: Must possess, as a minimum, a high school diploma (Associates Degree in Business Administration preferred)

Experience: At least 1-3 years’ experience of nursing home business office functions; bookkeeping, basic accounting functions and bank reconciliations (industry experience preferred)


PHYSICAL REQUIREMENTS:

  • Works in facility and is required to stand, walk, sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk and hear

  • Must be able to push, pull, move, and /or lift a minimum of 25# to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet 


OTHER:

  • All information will be kept confidential according to EEO guidelines

  • Travel required in personal or company vehicle

  • Must maintain a valid, unrestricted Colorado driver’s license

  • Classification: 


 
We are an Equal Opportunity Employer, Gender/Minority/Veterans/Disabled.

Other details

  • Pay Type Hourly
  • Employment Indicator Regular
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