Job Description

  • Job LocationsUS-CO-Lakewood
    Requisition ID
    2018-2876
    # of Openings
    1
    Category
    Human Resources
  • Overview

    Benefits and Compensation Administrator

      • Are you an individual that takes responsibility and follows through on details?
      • Are you naturally analytical and like to solve problems?
      • Do you excel at managing multiple projects at once?

    At Vivage, we’re recognized as a national leader driving high quality service for our residents, their families and our employees. "Vivage” means "celebrating aging” inspiring our focus to create innovative and customer-driven models filled with personalized and meaningful living experiences. We are a senior healthcare company servicing 30 facilities in the Colorado area.

    We are a solution driven company which provides right care….. right place…..right time. Our Mission, Vision and Pillars of Commitment have come from our collective personal awareness and professional dedication to the importance of each person we serve, each employee we work with, and each business partner we have. At Vivage, we bridge today’s healthcare opportunities with innovative strategies and solutions.

    Our people are our greatest asset. We seek to understand each individual that joins our team and we find the right fit for the talent that they bring. We have a culture of commitment to our employees in which we refer to as our Vivage family.

    Responsibilities

    As a key part of our HR Team, the scope of this role includes responsibility of benefits, compensation, 401k, auditing, and reporting. You will be directing and planning the day-to-day benefits programs including group health, dental, vision, short-term and long-term disability workers compensation, life insurance, travel and accident plan, flexible spending plan, 401k plan and retirement. This role is also responsible for overseeing our compensation structure and our pay and performance structure. Monitoring benefits administration, improving existing programs, analyzing data, reporting and forecasting trends, and managing internal/external relationships is essential for this role.

    KEY RESPONSIBILITIES:

    Benefits Administration: 50% time

      • Manage new benefits programs
      • Examine possible plan designs and benefits cost changes
      • Ensure compliance with applicable government regulations
      • Coordinate daily benefits processing at corporate office
      • Handle enrollments, terminations, changes, beneficiaries, accident and death claims, rollovers, QDRO’s, QMCSO’s, distributions, loans, hardships and compliance testing and 401 (k)
      • Based on forecasting and trends, assist with future benefits designs
      • Develop specific recommendations for review by management
      • Utilize communication tools created by brokers to help members of the corporate office to better understand benefits packages
      • Provide training and support to group benefits associates, home office associates and field staff
      • Oversees partnership with Discovery benefits and approves COBRA
      • Oversees FMLA, ADA, Workers Compensation and Unemployment insurance
      • Corporate compliance complaints calls/communication for all facilities
      • Investigations into complaints when necessary, visits to facilities to perform investigations

    Reporting and Analysis: 20%time

      • Coordinate transfer of data to external contacts for services, premiums and plan administration
      • Document and maintain administrative procedures for assigned benefits processes
      • Ensure timeliness and accuracy of required reporting and fees
      • Oversee maintenance of employee benefits files, maintain benefits database and update employee payroll records
      • Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans
      • Allocate group health and dental claims monthly and reviews quarterly
      • Review both short-and long-range cost estimates/projections and relevant statistical analyses regarding modifications in benefits programs and implementation of new programs
      • Survey and forecast industry trends
      • Complete benefits and compensation surveys and review information obtained from the results
      • Analyze complex benefits information
      • Reconcile home office benefits bills
      • File 5500 for 401k and Health and Welfare plans

    Compensation and Financial Auditing: 15%time

      • Perform plan audits
      • Evaluate and revise internal processes to reduce costs and increase efficiency
      • Prepare collect and organize data for actuarial assessments
      • Review data in conjunction with actuarial evaluation task forces
      • Analyze current benefits, evaluate the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs and identify the company’s stance
      • Coordinate annual 401k audit and partner with the Payroll Department for deliverables
      • Audit accuracy and performance of functions performed by benefits staff
      • Analyze compensation structure and make necessary market adjustments
      • Understand geographic differentials and make necessary adjustments for local markets
      • Monitor administrative costs of benefits programs and recommend cost containment strategies including alternative methods for administration and funding
      • Prepare budgetary recommendations and assist in the monitoring, verifying and reconciling budgeting funds

    Vendor and Customer Relations: 15% time

      • Serve as primary contact for plan vendors and third-party administrators
      • Work with vendor partners and TPA’s to resolve file feed issues
      • Provide customer service support to internal and external customers
      • Help HR field staff with any file feed issues
      • Consult with HR field staff on benefits questions and file feed issues

    Qualifications

    TALENT:

    Executing

    Ability to manage multiple priorities at once and prioritize

    Detail oriented and follow through

    Ability to meet deadlines

    Highly organized

    Strategic Thinking

    Process information quickly and conceptually

    Ability to see patterns of numbers

    Analyzes data quickly

    Ability to be curious and ask questions to obtain deeper level of information

    Relationship Building

    Ability to collaborate cross functionally

    Builds trusted relationships

    Provides quality service orientation

    Influencing

    Communicates clearly and effectively

    SKILLS AND KNOWLEDGE:

      • Knowledge of Google and Microsoft platforms
      • Familiarity HRIS and benefits database
      • Knowledge of benefits contract language
      • Knowledge of all pertinent federal and state regulations, filing and compliance requirements (adopted and pending)
      • Knowledge of employee benefits programs including ERISA, COBRA, FMLA, ADA, Section 125, Worker’s Compensation, Medicare, COBRA, Social Security and DOL requirements

    EDUCATION AND EXPERIENCE:

    Education: Bachelor’s Degree

    Experience: At least 3 to 5 years of related benefits or employee benefits administration experience

    Professional Designations: CEBS (required) and PHR/SPHR (preferred)

    PHYSICAL REQUIREMENTS:

      • Ability to talk and hear
      • Ability to lift files and open filing cabinet
      • Ability to bend, stand, use stool, sit for long periods of time
      • Vision that allows you to see close, distance, color and focus
      • Largely sedentary role

    OTHER:

      • Minimal travel required
      • Full-time position
      • Monday-Friday 8:30am to 5:00pm with occasional evening/weekends

    Application Instructions

    Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

    Apply Online