Aviva- Administrative - Receptionist Full Time
Do you naturally have high energy and connect well with people?
Is managing multiple things at once easy for you?
Are you an individual that takes responsibility and follows through on details?
At Vivage, we’re recognized as a national leader driving high quality service innovation for seniors and value for our investors. "Vivage" means "celebrating aging" inspiring our focus to create innovative and customer-driven models filled with personalized and meaningful living experiences.
We are a senior health care, solution driven company which provides right care.. right place..right time. Our Mission, Vision and Pillars of Commitment have come from our collective personal awareness and professional dedication to the importance of each person we serve, each employee we work with, and each business partner we have. At Vivage we bridge today’s healthcare opportunities with innovative strategies and solutions.
Engaging Culture ~ Competitive Pay ~ Growth Opportunities ~ Great Benefits ~ Family Environment
OVERVIEW OF THE ROLE
The primary responsibility of your job position is to perform clerical support in an efficient manner following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
Administrative Duties: 65% time
Greet guests in person or by telephone
Handle company questions or information inquiries
Answer, forward, and screen phone calls
Accept deliveries, packages, certified and registered mail
Send out interoffice communications
Keep front desk clean and professional with all necessary materials
Sort and distribute company mail
Assist with copying and filing
Schedule meetings and travel for leadership team members
Assist colleagues with tasks
Hospitality Duties: 20% time
Prepare meeting and training rooms
Set up materials and food for training
Order and restock supplies
Tracking Duties: 15% time
Maintains files, spreadsheets, employee and department directories
Coordinate employee badge system for all company facilities
Track badges and communicate
SKILLS AND KNOWLEDGE:
Google and Microsoft operating system platforms
Administrative and clerical procedures; customer service
EDUCATION AND EXPERIENCE:
High school diploma or GED
- Prior experience as a receptionist or in related field (preferred)
- COVID vaccine required
Vivage is an Equal Opportunity Employer.
- Pay Type Hourly
- Employment Indicator Regular