POSITION DESCRIPTION

POSITION TITLE:  Administrative Assistant

REPORTS TO: Nursing Home Administrator 

DEPARTMENT: Admissions

OVERVIEW OF THE JOB 

The primary responsibility of your job position is to assist in directing the day-to-day functions  and will attend AM meetings. You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

KEY RESPONSIBILITIES:

• Assist in the administrator with the administrative tasks in developing, maintaining, evaluating and directing the day-to-day functions of the facility, its programs and activities

• Assist in the development and implementation of our written policies and procedures

• Maintain an adequate liaison with families and residents

• Assist in the recruitment process

• Serve on various committees of the facility.

• Schedule and participate in departmental meetings.

• May facilitate orientation and on-the-job training.

• Ensure all personnel attend and participate in facility required in-service training programs.

• Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors.

• May be responsible for ensuring that resident funds maintained by the facility are managed in accordance with the resident’s re quest.

• Maintain confidentiality of all resident care information.

• Perform all other duties, as requested

TALENT:

Relationship Building

Have a caring attitude and sincere interest in others

Demonstrate friendliness and enthusiasm

Build relationships with all types of people

Influencing

Communicate effectively

Executing

Self-directed

Ability to organize and prioritize 

Ability to exercise judgment and display understanding

Detail oriented and follow through

Strategic Thinking

Solve problems effectively

Creative in coming up with options and variety

Curiosity and desire to learn 

SKILLS AND KNOWLEDGE:

• Must have advanced computer skills

• Must be knowledgeable of computer systems, system applications, and other office equipment.

EDUCATION AND EXPERIENCE:

Education: 

• High School diploma required

• Associates Degree in Business Administration or Health Administration not required but preferred

Experience:

• Working knowledge of nursing facility operational standards and requirements of participation preferred

• Training will be provided 

Job training:  how long it usually takes to competently perform this job when the incumbent has the minimum knowledge, skills, and abilities, work experience and/or education:  

up to 3 months        up to 6 months   up to 1 year1 -2 years3 - 5 years5+ years

PHYSICAL REQUIREMENTS:

• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility

• Must meet the general health requirements set forth by the policies of this facility, which includes a mental and physical examination

• Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met

• Must be able to push, pull, move, and /or lift a minimum of 10 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet

• May be necessary to assist in the evacuation of residents during emergency situations

WORK ENVIRONMENT:

• Works in all areas of the facility.  

• Moves intermittently during working hours. 

• Is subject to frequent interruptions. 

• Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.

•  Is subject to hostile and emotionally upset residents, family members, etc. 

• Communicates with the maintenance personnel, nursing staff, and other department supervisors. 

• Works beyond normal duty hours, on weekends, and in other positions temporarily, when necessary. 

• Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).

• Is subject to injury from falls, burns from equipment, odors, etc.throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants. 

• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. 

• May be subject to the handling of and exposure to hazardous chemicals. 

OTHER:

• Must possess a valid and unrestricted Driver’s License

• Must possess the ability to deal tactfully when personnel, residents, family members, visitors, government agencies/personnel and the general public

• Proof of COVID vaccination or qualifying exemption required