Job Description

Mesa Vista, 2121 Mesa Dr, Boulder, Colorado, United States of America Req #3293
Tuesday, August 3, 2021


Accounts Payable Associate
 

The primary responsibility of your job position is to administer and perform, process and maintain accounts payable.  Providing this service in an effective and efficient manner will ensure that municipal finances are accurate and up to date, and vendors and suppliers are paid within established time limits.  Also responsible for providing financial and administrative support in order to ensure effective, efficient and accurate financial and administrative operations following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities.   You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.


KEY RESPONSIBILITIES:

Accounts Payable

  • Receive and verify invoices for goods and services

  • Verify that transactions comply with financial policies and procedures

  • Obtain and maintain vendor W-9 files 

  • Prepare and submit 1099’s annually

  • Oversight of spend down sheets with PPD's (Per Patient Day)

  • Prepare batches of invoices for data entry

  • Review invoice coding for accuracy and compliance with cost report guidelines

  • Process and verify payment of invoices on a timely basis

  • Reconcile vendor statements monthly

  • Manage monthly vendor payments

  • Maintain check register daily

  • Prepare manual checks as and when required

  • Maintain vendor files - alphabetically, by year

  • Print and distribute monthly Accounts Payable reports as required

  • Communicate with outside vendors, department managers, and corporate accountants

  • Reconcile bank statements monthly

  • Prepare Sales and Use Tax returns for City, County and State

  • Provide oversight, reconciliation, and replenishment of Operating Petty Cash

  • Maintain and support a culture of compliance, ethics and integrity

  • Maintain confidentiality and rights of resident, family, employee, and facility information in compliance with PHI HIPAA policies and applicable regulations

  • Maintain safe work environment and exhibits safe work practices 

  • Complete special projects as assigned

  • Cross-train Business Office Manager duties

  • Supplement business office with internal controls, including but not limited to, physically making bank deposits and posting cash receipts

  • Perform all other duties, as assigned


EDUCATION/EXPERIENCE/JOB TRAINING

  • Must possess, as a minimum, a high school diploma or its equivalent.  (AA Degree in Business Administration preferred but not necessary.)

  • Must have basic computer knowledge.



TALENT:


Relationship Building

Have a caring attitude and sincere interest in others

Demonstrate friendliness and enthusiasm

Build relationships with all types of people

 

Influencing

Communicate effectively

 

Executing

Self-directed

Ability to organize and prioritize

Ability to exercise judgment and display understanding

Detail oriented and follow through

 

 Strategic Thinking

Solve problems effectively

Creative in coming up with options and variety

Curiosity and desire to learn 


SKILLS AND KNOWLEDGE:

  • Google and Microsoft operating system platforms

  • Administrative and clerical procedures; customer service

  • Must be knowledgeable of computers, data entry/retrieval, output, etc

  • Understanding of payroll and payroll tax laws

  • Must be able to prepare financial and other records in a systematic, neat and legible manner

  • Must be knowledgeable of computers, data entry/retrieval, output, etc


EDUCATION AND EXPERIENCE:

  • Must have, as a minimum one (1) year administrative experience

  • Strong spreadsheet skills (Excel or Google)

  • Bank or account reconciliations

  •  Experience in health care accounting preferred but not required

  • Must possess, as a minimum, a high school diploma or its equivalent  (AA Degree in Business Administration preferred but not necessary.)

  • Must have basic computer knowledge


JOB TRAINING: 

  • How long it usually takes to completely perform this job when the incumbent has the minimum knowledge, skills, abilities, work experience and/or education: up to 6 months


WORK ENVIRONMENT:

  • Works in all areas of the facility  

  • Moves intermittently during working hours 

  • Is subject to frequent interruptions

  • Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances

  • Is subject to hostile and emotionally upset residents, family members, etc 

  • Communicates with facility staff and department supervisors 

  • May work beyond normal duty hours, on weekends, and in other positions temporarily, when necessary 

  • Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)

  • Is subject to injury from falls, burns from equipment, odors, etc.throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants 

  • Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses 

  • May be subject to the handling of and exposure to hazardous chemicals

  • Must not pose a direct threat to the health or safety of other individuals in the workplace

  • Must be familiar with the laws, regulations, and guidelines governing personnel administration

  • Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, procedures, etc


PHYSICAL AND SENSORY REQUIREMENTS (with or without the aide of medical devices)

  • Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility

  • Must meet the general health requirements set forth by the policies of this facility, which may include a mental and physical examination

  • The physical and sensory requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

  • Works in facility and is required to stand, walk, sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch , talk and hear

  • Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met

  • Must be able to push, pull, move, and /or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet

  • May be necessary to assist in the evacuation of residents during emergency situations


OTHER:

  • This is a full-time position with benefits

  • Must maintain a valid, unrestricted Colorado driver’s license

  • Classification: non-exempt

  • We are an Equal Opportunity Employer, Gender/Minority/Veterans/Disabled.
    ***COVID VACCINE REQUIRED 


Other details

  • Pay Type Hourly
  • Employment Indicator Regular
  • Min Hiring Rate $18.25
  • Max Hiring Rate $26.80

Application Instructions

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